Free Software Rollout Plan Template [Easy to Use and Edit]

If you are a project manager or owner of a software project, you must want to implement your software successfully.

But, how do you ensure that your software gets implemented perfectly?

Probably you need a strategy for your software rollout. Creating a strategy helps you implement your software without facing mistakes during the process.

Being in a custom software development services business, we know planning takes a lot of effort and work. That’s where a template for the software rollout plan is useful. Use our software rollout plan template to smooth the implementation process.

If you are unsure about creating a software rollout plan, check the following section where we have discussed the necessary steps in brief.

How to Create a Software Rollout Plan in 5 Steps

Follow these 5 steps to create your software rollout plan that results in successful implementation.

  1. Prepare a Team of Implementation

    First, you need to decide on the team members that are going to implement the software. Consider the team members who are important at the time of deploying the software. This way, it allows you to assign and bifurcate the deployment of your software properly within the software team. So the whole process of execution gets completed smoothly.

  2. Decide a Timeline to Rollout Your Software

    You need to create an estimated timeline for each phase rollout. Developing a timeline helps you and your team to get a clear understanding of the timing to market. In addition, it also helps developers to identify the key tasks and activities to perform in order to achieve the objectives. Deciding upon the timeline will also clear coordination of team members with stakeholders, management, and business leaders. So you get additional support and help whenever required.

  3. Outline the Key Activities and Milestones

    Once you are done with selecting the right team members for your implementation process, you need to assign activities accordingly. Make a list of activities that need to be executed. Outline the activities and milestones that allow you to execute the rollout as decided. This way you are able to know that all the important steps are considered in your rollout plan. So you don’t miss any rollout of any important functionalities.

  4. Providing Support to Your End-users

    You have launched your software in the market, but what if they are not able to use it effectively? That’s where you need to provide support and guidance to ensure that your end-users are not getting major issues while using the software. For that, you need to create a team that guides users and trains users about using the software. Additionally, you can even provide documentation or a user manual of your software. You need a user manual or documentation before you deploy your software in the market.

  5. Deploy Your Software

    This is the last stage where you deploy software to users. Once you deploy software, it is important to monitor so you get an idea if the software meets goals and objectives or not. To do so, you need to create a process to track the usage and performance metrics. Furthermore, after getting the user feedback and identifying the improvement areas.

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In short, you can say that a software rollout plan includes planning, training, testing, deployment, and lastly monitoring and supporting the implementation of your software solution.

Let’s know which important sections are a must in a template.

Which are the Important Sections in a Rollout Plan Template?

Whenever you create a software rollout plan template for your project, you must have the following sections.

  1. Expectations: You need to define what outcomes should occur when the rollout completes.
  2. Metrics to measure: Describe the metrics that you are going to measure after a successful rollout.
  3. Timeline: Describe the timeline within which your software is going to get deployed.
  4. Checkpoints: Create checkpoints to measure the progress of your team members.
  5. Note: Adding risks or important information as required to be known by each team member or leading members of the team.

Let’s know about the benefits you get from using a ready-made template for executing a successful software rollout.

What are the Benefits of the Software Rollout Plan Template?

Using a template helps you to create a successful software rollout plan. Because you don’t need to get started from scratch to develop a new software rollout plan. In addition, using the following templates results in the following benefits.

  1. Saves Your Time

    A software rollout template reduces your work as you don’t need to create structure from scratch. This saves you time and you can directly focus on planning and key elements of your software rollout template. So, you can implement the rollout faster for your software.

  2. Increases Flexibility

    A successful rollout template is fully editable and customizable. As per your requirements, you can edit or modify the sections in the software rollout template. It increases your flexibility as you are able to decide what information you need to show and what information is not that important to you.

  3. Reduces the Chances of Errors

    Errors are common when creating documents or spreadsheets. But using templates helps you to prevent mistakes and face any big issues. Furthermore, templates ensure that you don’t neglect the important sections that are mandatory in the rollout process.

  4. Get Consistency and Uniformity

    The appearance of the template is uniform and consistent. However, documents or spreadsheets that are created roughly will be different every time. Therefore, templates allow you to maintain a consistent and uniform structure for your rollout plan. So, it becomes easy for each of the team members to find the necessary information quickly.

  5. Deploy Your Software

    This is the last stage where you deploy software to users. Once you deploy software, it is important to monitor so you get an idea if the software meets goals and objectives or not. To do so, you need to create a process to track the usage and performance metrics. Furthermore, after getting the user feedback and identifying the improvement areas.

So, you have now got all the important information about the software rollout template. If you are looking for a template related to software development, let us know. We will create a template for you. Moreover, we have previously published a few templates, check the relevant templates section at the bottom of the page.

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Rakesh Patel

Written by

Rakesh Patel is the Founder and CEO of Space-O Technologies (Canada). He has 28 years of IT experience in business strategies, operations & information technology. He has expertise in various aspects of business like project planning, sales, and marketing, and has successfully defined flawless business models for the clients. A techie by mind and a writer at heart, he has authored two books – Enterprise Mobility: Strategy & Solutions and A Guide To Open311

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