Download Free Software Change Request TemplateHome » Templates » Software Change Request Template Published On: January 3, 2023 Last Updated: January 10, 2023 Download If you have a developed software application, there is very less possibility that your software gets accepted without any changes.Most times clients ask you to make changes in functionality, design, or add any new feature in the software. Right?But, how do you manage the changes given by the client? What if you miss the given changes in the software? That might lead to a big problem.That’s where you need a software change request form at this stage. We have created a software change request template to ease your work of maintaining software change requests. Download and get started using it.Let’s also know how the software change request template is useful for you.ContentsWhy Do You Need a Software Change Request Template?What Should be Included in a Change Request?What are the Different Types of Change Requests?What are the Common Mistakes to Avoid With Changes Requests?How to Manage a Change Request Properly: 6 Steps to FollowWhy Do You Need a Software Change Request Template?Alright, at this stage, you know that using a software change request template is essential. But, you might be thinking why. If you use a software change request template, it helps you:Track and document the changes in your software applicationCollect the changes properly and reviewed them before implementationEnsure that your software updates and changes are done within approvalsSoftware change requests are properly handled in an organized mannerReduces or eliminates the risks miscommunication and misunderstanding in a teamStandardize the process from submitting changes to its approvalClear and easy to understand change requests for your development teamNext, learn about the information that must be in your change request form.What Should be Included in a Change Request?Here is the important information that should be included in a change request.Unique I’dProject nameChange nameSubmitted dateDescription of changeReason of changePriority of changeChange requested byImpacts on deliverableRisk evaluationDuration of changeReviews and sign-offsAs you know the importance of software change requests, now let’s learn about the different types of change requests.Want to Maintain and Upgrade Your Software? Let’s talk. Discuss your software change requirements with our software consultant. Get a brief about your project estimate.Book Your Free ConsultationWhat are the Different Types of Change Requests?Generally, there are mainly 3 types of change requests. Let’s know each of them one by one in the following section.Standard ChangesThe standard changes in the software are low-risk, common, and repeatedly done. Mostly, the standard changes are pre-authorized and occur frequently. The standard changes are done by following a documentation and approval process. These changes are done through a pre-defined process and do not require every time to undergo the risk assessment process.Examples of standard changes could be:Increasing memory of memory storageUpdating the security access on the serverAdding new instances to a databaseMaking firewall changesEmergency ChangesEmergency changes are the most potential risk or problem. The software changes must be resolved as early as possible. These changes can occur due to unexpected errors or threats. The timeline to address emergency changes could be tighter because of the risk related to it.Examples of emergency changes could be:Performing security patchesResolving potential errorsUpgrading server due to outrageNormal ChangesNormal software changes are not usual and can be high-risk or low-risk. Most of the normal changes are low-risk. These changes are carried out with a detailed and extensive review process. These changes are mostly approved quickly by designated personnel of the software.Examples of normal changes could be:Apply patches or updates to the codeUpdating the configuration settingsChanging the design appearanceEnabling or disabling the featuresWhat are the Common Mistakes to Avoid With Changes Requests?Here are a few of the mistakes that should be avoided to save your time and eliminate confusion while working on the change requests.Excessive PaperworkMost organizations see the change requests as a detailed and long process where a lot of documentation is needed. Because the organizations believe that only focusing on the change request might harm the purpose of the business software for which it is created.Therefore, it is suggested to create a proper process for creating change requests to approve change requests. It is suggestible that the change requests should be created from the perspective of change reviewers, owners, and stakeholders. So, it becomes easy and quick to review the change requests by evaluators.Poor CommunicationBefore performing or carrying out any changes in the software, it is a must to create a change request document. Any change made in the software should be communicated with all relevant developers, a project manager, the project owner, and stakeholders. This way, you avoid any miscommunication.Performing Change Request Without Following a ProcedureWithout following a process for performing software changes can lead to financial damage to your software. A change request should not be performed randomly as it comes project owner or stakeholders. A procedure should be followed before updating your software with the change request. This way, it reduces the waste of time and money unnecessarily.How to Manage a Change Request Properly: 6 Steps to FollowAs a leading software company in Canada, we have developed 300+ custom web and mobile solutions. Based on our research and experience, we have written a few steps to help you. Here are the crucial steps to follow for managing a change request.Evaluate the Change RequestFirst, you need to determine how the change request will impact your software. Also, you need to evaluate the cost, timeline, and scope of that change in your software.Consult With Stakeholders or Project OwnerBefore proceeding with changes, you should consult the software project owner for changes. Discuss the changes in detail to get their input and feedback if any on the change request you will perform in the software.Create a Change Request DocumentAt this stage, you need to create a detailed document that includes all the necessary information about the change request. Information like a reason for the change, the proposed solution, impact on the overall project delivery, change request, a timeline of changes, cost of change, and approvals.Get Approval for the Change RequestOnce you are all set with all the necessary information about the software change, you need the approval to perform the changes. You need to submit the change request document to the authority for review and approval.Communicate With the Team for ChangesNow you need to communicate with your team members about the changes. This way, you avoid any miscommunication and get the changes done without delay. Also, communication with team members helps you to understand how your team will implement the changes.Monitor the Impact of Changes in the SoftwareRolling out the changes does not mean that your work is done. After changes, you need to monitor your software. You need continuously know how the software is performing. Moreover, you need to track the effects of change in the software and make necessary adjustments if required.If you are planning to perform the change requests in the software, ensure to use a change request template for a smooth process. Download our free change request template and get started working on the software changes effectively.Would you like to get more software templates for your whole software development process? Get in touch with us. Or if you have any questions, let’s talk.Useful ResourcesA Complete Guide on Software Development ProcessSoftware Development KPIs to Measure Your SuccessSubscribe0 Written byRakesh PatelRakesh Patel is the Founder and CEO of Space-O Technologies. He has 28 years of IT experience in business strategies, operations & information technology. He has expertise in various aspects of business like project planning, sales, and marketing, and has successfully defined flawless business models for the clients. A techie by mind and a writer at heart, he has authored two books – Enterprise Mobility: Strategy & Solutions and A Guide To Open311. ×WAIT!Do you know we offer FREE 30-min consultation?If you have a project in mind, let’s talk.We are here in Canada. If required, we can meet in person. Click Here To Get Started Trusted by Leading Brands in Canada ×Join our subscribers' list now! Get top insights and news on latest technologies and trends right to your inbox.